How to Write an Effective Email ?
What is Email?
Email means an electronic mail. It is the most useful way to communicate with friends, family,customers,etc. It is the fastest way to convey our message. We can write an email in different ways like formal as well as informal.
Pro-Tips for an Effective Email Writing:
Don’t use Date
Write at left side of your page
Mention your reasons for writing the email
Clearly state your idea
Use respectful tone
Short
Steps for an Effective Email Writing
Step 1: Subject at the Beginning
Step 2: Greeting/Salutation: Hi/Hello/Namaste/Dear Sir/Madam/Mam
Step 3: Body Part
Step 4: Your Signature
Sample:
From: …………………[email protected]…………….(Sender)
To: ………………………[email protected]…………………………(Recipient)
Cc: ………[email protected]…………….(Other recipients)…….(if you want to send the same email to others, you can use it)
Subject: ………………………………(write your reason for the email)…
Greeting/Salutation: ………………Respected/Dear Sir/Mam/Madam
Main Body Part of your Email:
Introduction of your subject (Explain your subject)
Detail Explanation of your subject
Conclusion: Conclude your email
Closing line: Give thanks to your email reader
Attachments: Attach related documents for your subject
Signature : Provide your signature and phone number
Example of an Email Writing:
From: [email protected]
Subject: Local Level Parents Meeting Programme
Respected Parents of International Smart College,Jhapa
This is to notify you that our municipality is celebrating the nationwide parents day on Magh 25 from 10:00 am in XYZ library of our municipality. All parents of our school are invited to take part in the programme to celebrate the occasion. See the attachment for the invitation letter.
For further details, feel free to email us.
Thanks,
ABC Sharma
International Smart College,Jhapa
